22 Aug 2014
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Patch Instagram photo by ramonapatch
Patch Instagram photo by ramonapatch

City Turns Down Plans to Clean Out It's Email Inboxes

Open government advocates had criticized the proposed plan to purge emails that are more than one year old.

City Turns Down Plans to Clean Out It's Email Inboxes

A plan by the city of San Diego to purge emails that are more than one year old was eliminated by Mayor Kevin Faulconer today.

Faulconer halted the implementation of the plan soon after he took office on March 3 so he could study the issue. The idea, brought about by the city's switch to a new email system, was criticized by open government advocates.

"My mission is to increase openness and transparency at City Hall, and this is just one of the first steps," Faulconer said. "I reviewed the policy and believe the public's right to have access to city documents is worth the additional financial cost that will come with retaining these emails."

According to the mayor's office, after the new system went online in January, officials had to decide what to do with the vast number of emails stored in two older systems -- one of which is plagued by corrupted data. The original plan was to begin purging the older documents at the end of next week.

The mayor's office, city IT staff, members of the local tech community and the new email vendor -- Microsoft -- are working on a way to retain the older emails. New cost estimates to store the old emails are being reviewed, with a majority of the expenses expected to be one-time, according to the mayor's office.

—City News Service

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