15 Sep 2014
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Mother Nature: The Ultimate Event Planner

Weather's impact on events.

Mother Nature: The Ultimate Event Planner

Where was this sunshine that we are seeing and feeling today over the weekend?   The rain, cold and wind put a damper on a number of events on Saturday and Sunday.  Once again, Mother Nature proved that she is the ultimate event planner.  She has taught me three big things over the course of my 21 year career: I can not control her, I can always plan for her and sometimes, regardless of what I think the alternative plan is, she has another idea.

Outdoor events in May are always a little ify.  Some days it’s sunny and 80; others it is 38 and rainy.  Most of the time, we catch a break and don’t have terrible weather two days in a row.  I can’t count the number of event set up days I’ve had in the pouring rain only the have the event day be sunny and gorgeous. 

You have to learn to plan for all of the alternative options.  Do you have a rain date, can you tent, do you need to add a floor, do you need heaters or air conditioning, how do you communicate to your guests or the public the changes is your event?  What happens if you cancel the event?  Do you still have to pay your vendors the full rate? (Most likely, yes.) There are so many things to consider but it pays off if you think ahead and plan for the inevitable.  

Ultimately, it comes down to this… you can’t control Mother Nature, you just have to figure out how to work with her and some days you just have to roll with her plan.

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