Pima County Public Library Announces Vacant Position

Press release from the Pima County Public Library:

June 15, 2020

Apply now!

1179 - Accounting Support Specialist - Senior (Library Department)

Salary: $15.21 Hourly
Job Type: Full Time Department
Job Number: 2020-00424

Closing: 6/19/2020 11:59 PM Arizona

Are you an organized, analytical employee who would excel as part of a collaborative team?

The Pima County Public Library is looking to hire an Accounting Support Specialist - Senior. This position performs a diverse range of financial duties and fiscal recordkeeping supporting the daily operations of the Library within the Finance Office. Providing outstanding customer service is one of the most important priorities at the Library.

This position is non-exempt and full-time, with the majority of hours worked Monday-Friday, during regular office hours. The work schedule is based on the needs of the department. The Finance Office is housed in the Joel D. Valdez Main Library, in Downtown Tucson. The key work functions of this position must be performed on-site. Telecommuting is not available.

At the Pima County Public Library, we don't just accept difference--we value it, we support it, to create a culture of dignity and respect for our employees and our community. We are proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Equal Opportunity Employer/Americans with Disabilities Act Compliant/Drug-Free Workplace

Preference given to current Pima County employees.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Leads, participates and coordinates the unit's activities with other departmental sections or divisions and other County departments or outside agencies;
Acts as an internal department coordinator for support activities involving the review and verification of accounting documentation ensuring accuracy in calculation, coding and adherence to policies and procedures;
Trains less experienced personnel in the clerical accounting activities of the work unit;
Assigns work to and reviews the work of subordinates and fellow staff;
Acts as the work unit's primary liaison with County departments and outside vendors by researching and providing responses to inquiries;
Represents the unit/department on various committees and working groups;
Researches, verifies and processes problem invoices;
Reviews various accounting documentation for accuracy and adherence to policies and procedures;
Reviews and reconciles daily batch control and input control sheets for the accounting resources management system;
Prepares cost transfers as requested by management;
Maintains daily balances, prepares transmittals and posts entries to manual and/or automated ledgers;
Researches, verifies and posts adjustments for discrepancies of daily batch input controls;
Posts entries from various automated system reports and calculates balances;
Reviews and verifies the control and validation procedures for payroll and balance exceptions;
Reconciles and prepares input documentation for employee payroll deductions;
Makes travel arrangements for unit/department personnel and prepares related travel documentation for approval and processing and reviews, verifies and approves travel claims;
Prepares various reports from the database or utilizing departmental software on the assigned areas for management review;
Oversees, administers and reconciles petty cash for a department.

KNOWLEDGE & SKILLS:

Knowledge of:

applicable accounting operating policies and procedures;
County manual and automated accounting systems and applicable software programs;
applicable County administrative policies and procedures.

Skill in:

leading and training assigned and fellow staff;
preparing, verifying and reconciling accounting documentation;
making arithmetic calculations with speed and accuracy;
proofreading documentation, such as payroll, for accuracy;
providing customer service to the work unit, County personnel and outside sources;
applying policies and procedures to operations and processing appropriate documents.

Minimum Qualifications

(1) An Associate's Degree from an accredited college or university with a major in accounting or a closely related field and two years of experience performing accounting clerical duties including preparing, processing and verifying accounting documentation.
OR
(2) Four years of experience performing the above mentioned duties.
OR
(3) Two years of experience with Pima County as an Accounting Support Specialist or an Accounting Processing Clerk.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Public library work experience.
Experience with/ knowledge of Microsoft Office applications, such as Excel and Word.
Experience using bookkeeping software.
Experience in accounts payable.
Experience with credit card reconciliation.
Experience with CGI's AMS Advantage.
Bilingual in Spanish (speak, read, write)
Experience communicating effectively in a language(s) other than English or Spanish.
Working experience offering customer service.
Problem-solving (critical thinking, creativity).
Experience communicating and writing clearly.
Interpersonal skills (empathy, diplomacy, collaborative).
Is self-motivated, reflective, self-aware, and adaptive.
Experience handling multiple tasks and following oral and written instructions to meet deadlines.
Experience comprehending and following company/organization policies and procedures.

ADDITIONAL INFORMATION:

Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full time experience; for less than forty (40) hours, the calculation of time is prorated accordingly.

Top scoring candidates will be invited to interview (date/time – TBD) at the Joel D. Valdez Main Library, located in Tucson, Arizona. Candidates who are scheduled will interview on-site. No phone-in interviews will be offered.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or prior to completion of initial/promotional probation. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

This press release was produced by the Pima County Public Library. The views expressed here are the author’s own.