Encino Neighborhood Council Election Committee

NOTICE AND AGENDA
AD HOC 2012 ELECTION COMMITTEE MEETING
Friday, August 10, 2012 – 3:00 PM
Encino Women’s Club - Kitchen, 4924 Paso Robles Avenue, Encino
MOTION, DISCUSSION, VOTE MAY BE TAKEN ON ITEMS 2-14.
Voting Members – ENC Members: Glenn Bailey (Chair), Sharon Brewer, Sherman Gamson, Ken Silk
Voting Members – Stakeholders: (none) Non-Voting Members: (none)
1. Call to Order; Committee Membership; Determination of Quorum
2. Review and Approve Minutes of Previous Meeting – July 27, 2012
3. Next NC Election Region 3 Meeting To Be Held On August 13, 2012 – IEA Alisa Smith
4. Report on ENC Candidate Filing Forms and Vote-By-Mail Applications Received To Date – IEA Alisa Smith
5. Distribution of Candidate Filing, Candidate Statement, and Vote-By-Mail Forms – Glenn Bailey
6. ENC Revised Bylaws Status and Updating Organizational Descriptions on EmpowerLA Webpage
7. Encino NC Outreach Plan: Review, Revise, and Approve
 Schedule and Funding Available: ENC 2011-12 Encumbered Funds for Election Outreach ($9,287.18)
 ENC: Agendas, E-Blast Notices, Website, Facebook, Twitter, Mailing List, Banners, Balloons, Food, Etc.
 Media: Daily News (ads, online, articles), Encino-Tarzana Patch.com, Encino-Tarzana Patch, Studio City-Sherman Oaks-Encino News, West Valley News, Flyers, Bus Benches, etc.
 Events (including Candidate Information 8/22/12, Candidate Forum 9/19/12?, Election Day Outreach)
 Social Media (non-ENC)
8. Implementation of Outreach Plan: Volunteers/Assignments/ENC Outreach and Volunteer Committee/ENC Board
9. Recommendations to ENC for Election Outreach Expenditures Not To Exceed Encumbered $9,287.18
10. Revise Flyer for Candidate Recruitment and Vote-By-Mail for Upcoming Events and General Distribution
11. Second Ad Copy for Encino-Tarzana Patch and Studio City-Sherman Oaks-Encino NEWS
12. Candidate Recruitment, Vote-By-Mail Promotion, Volunteer Pollworker Recruitment
13. Other EmpowerLA Election Related Documents, Including But Not Limited To, “Frequently Asked Questions,” “Neighborhood Council 2012 Election Manual,” and “Neighborhood Council Election Acceptable Forms of Documentation”
14. Next Committee Meeting Date, Time, and Location
15. Committee Member Comments and Announcements
16. Public Comment
17. Adjournment (by 5:00 p.m.)