Children's Choir Seeks Operations Administrator

Job posting - Choir Operations Administrator

Cantabella Children’s Chorus

Founded in 1992, Cantabella is the Tri-Valley’s hub for quality choral education, music literacy and performance skills for youth, ages 5-18. Under the artistic leadership of founder Bee Chow, more than 250 singers from the communities of Livermore, Pleasanton, Dublin, San Ramon and Danville come together to participate in this internationally acclaimed and recognized program.

Job Location: Mainly your home office

Hours/Week: 20

Some evening/weekend hours may be required

Salary: negotiable based on qualification and experience

Benefits:

• flexible hours

How to apply:

Contact Maggie Souers, Treasurer, by email at treasurer@cantabella.org

Job Description

The Choir Operations Administrator must be detail-oriented, have strong office and organizational skills and be comfortable working with frequent deadlines. This position helps with chorus tasks related to Cantabella’s programs; requires occasional presence at rehearsal sites and weekend concerts (December, May), supports the office staff and chorus faculty; assists with outreach and marketing events; and manages the contracts for rented rehearsal space, performance venues and other performances, liaison with the Board of Directors, assist with annual budget planning. Experience in education, nonprofits and arts administration preferred.

Duties include but are not limited to: Report to Artistic Director and Board President

● Organize, plan, and prioritize work in a calendar-driven environment

● Interact with families, choristers, as needed, and, guests, or visitors as the chorus’

administrative contact

● Communicate with faculty, staff, choristers, and chorus families to disseminate, collect or

explain information, answer questions and address complaints as needed.

● Conduct concert venue and rehearsal site research, including contract terms.

● Develop the employee handbook using that template provided by our insurance

company and update it annually or as necessary.

● Develop a written protocol for the other ancillary teachers (such as theory teachers).

● Gather and organize information for concert and choir marketing/PR

● Assist with gathering and providing information for grant writing and for endowments.

● Implement recruitment/promotional activities including, school outreach

● Assist with planning parent orientation meeting and occasional rehearsals

● Scheduling and negotiating with photographer/videographer, sound technician and audio

recorder for concerts and for CD/DVD production

● Compute, record, and proofread data and other information, such as records/articles or

reports.

● Data entry for various chorus databases including but not limited to google docs

● Maintain and update filing, inventory, mailing, and database systems, both manually and

using a computer.

● Must be familiar with Excel, Google Docs and Word Processing software.