League of Women Voters Observer Report

Triton College Finance/Maintenance & Operations Committee

October 7, 2015, 4:00 p.m.

Board Room A 300

Observer: Pauline Koch

Present: Chair Donna Peluso, Elizabeth Potter, Garrick Abezetian, Alida Carpenter, Michael Garrity, Kevin Kennedy, Joe Klinger, Stephen Kubiczky, John Lambrecht, Jim Reynolds, Sean Sullivan, and Mary Rita Moore.

The minutes of the September 9, 2015 meeting were approved.

Citizen Participation: none

Kevin Kennedy reported: working on software for instant online enrollment, which hopefully will be ready by spring. The staff is being trained to register in the prerequisite system. A consultant has been hired to upgrade software for student recruitment. This will take 6-8 weeks. Also they are developing the capability for international student applications online. A staff member, Chuck Veleckie, is working to facilitate the opportunity for dual credit and dual enrollment. Work has begun on developing a better-printed receipt for the cashiers.

Grant Report

Quarterly grant report given by Sacella Smith: the five-year grant is in good status, although the state is not forthcoming with many new grants. The Department of Labor apprenticeship grant, which is in collaboration with eight other Community Colleges, is proceeding as expected. There will be no Title Five grants this year for college readiness. Triton may make an application for next year’s STEM competition.

New Business

1. Budget Transfer

2. FY 2016 -Waiver of Room Rental Fee for Triton Foundation 23rd Annual President’s Reception. Several mayors from surrounding villages and towns will attend. The use of the cafe and Bistro is valued at $2,000.

3. Certificate of final completion and authorization of final payment for campus entry security upgrades project: this was completed on time and came in at $33,000 under budget. Final payment was $402,000.

4. Certificate of final completion and authorization of final payment for the triple basin replacement project: work completed on time and under budget by $100. Final payment was $57,000.

5. Certificate of final completion and authorization of final payment for M Building classroom renovation project: work completed on time, and was under budget by $35, 496. Final payment was $398,360.

6. Authorization to contract with Ballard Engineering for Generator Asset Optimization Model FY 16: expected cost to be $20,000.

Informational Systems

1. American Digital – East Campus Network Hardware. Michael Garrity stated that HP expects it will cost $86,669. Stephen Kubiczky commented, that there are no guarantees.

Academic Affairs

1. Agreement with Burning Glass International, Inc. - for a feasibility study to access the database, which may include cloud access. This will be done in November for five weeks at a cost of $8,000.

Purchasing Schedules

B38.04 Janitorial Equipment Fy 16 - five bidders and the lowest cost of $38,000 for the needed equipment.

No Closed Session

Information Items

First Quarter Investment Report

Monthly Financial Report

Motion approved unanimously to forward items number 1 through 8 approval to the Board of Directors.

Meeting was adjourned at 4:22 p.m.