Triton Board Finance/Maintenance & Operations Committee
August 5, 2015, 4:05 p.m.
Board Room (A-300)
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Observer: Pauline Koch
Present: Garrick Abezetian, Alida Carpenter, Michael Garrity, Kevin Kennedy, Joe Klinger, Stephen Kubiczky, John Lambrecht, Jim Reynolds, and Sean Sullivan
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Also Present: Two staff members
Absent: Donna Peluso and Mary-Rita Moore
The meeting was called to order at 4:05 p.m. by Elizabeth Potter, Trustee.
New Business
1. Authorization to contract for Architectural Services with Wight & Company from August 19, 2015 through June 30, 2016 (related to H Building).
2. Authorization to contract with Arcon Architects, Inc. for Architectural Services for projects from August 19, 2015 through June 30, 2016.
3. Authorization to Contract with FGM Architects, Inc. for Architectural Services for projects August 19, 2015 through June 30, 2016.
4. Trinity High School Facility Usage Agreement: Trinity asked to modify its agreement to include 15 home games in exchange for waived pool rental fee. Waiver of rental fee is value at $8,000.
5. Release and Dispose of Pianos from Visual, Performing & Communications Department (grand pianos are very old and in poor condition).
Human Resources
6. Equal Opportunity and Affirmative Action Program – For the Fiscal Year 2015 Summary, Triton has identified applicants to whom this applies.
Information Systems
7. Microsoft Consolidated Campus Agreement with CDW-Gov.: Cost is $41,000 for this year that is $3,000 less than last year.
Academic/Student Affairs
8. Blackboard Application Maintenance Agreement: $301,000 for July 1, 2015 through June 30, 2016, then $309,000 and $317,000 for the two subsequent years.
9. Cooperative Agreement with Medical Arts Unlimited Corporation: This applies to clinical experience and Termination notice, which is five months or one semester.
10. Chicago Office Technology Group-Purchase and Installation of Smart Technology and Multimedia Equipment: this applies to 12 classrooms in M building, $75,000 with warranty added.
Purchasing Schedules None
Closed Session None
Information Items
Monthly financial report: ICCB (Illinois Community College Board) fee is paid for 11 out of 12 months.
FY 2015 Minority/Female/Disabled Vendor Enterprises Report (Board Policy #3316) has been prepared: Ten vendors are Minority and Female with nine vendors being Minority, which is a total of 19 for this report.
The Committee unanimously recommended forwarding items number 1 through 10 to the Board of Trustees for approval.
Committee members had a large packet of information about the items: each item was read very rapidly, few questions were asked, the questions were answered quickly and there was minimal conversation during the meeting.
Meeting was adjourned at 4:26 p.m.
