Purdue University Northwest UniTime Scheduling And Campus Events Update

From Purdue University Northwest:

September 30, 2020

The Strategic Events Office is available to assist with choosing a space that will help meet the goals of your meeting or event. The Strategic Events Office will reach out to the event contacts as reservations are requested in the UniTime system, however, please feel free to contact us ahead of scheduling at events@pnw.edu if you have any questions or need additional help.

Please note that events and meetings should be adapted and held virtually whenever possible. Exceptions for internal meetings and events must be approved by a department supervisor and are subject to review by the Senior Leadership Team. With limited exceptions, on-campus conferences and camps have been canceled until 2021.

Campus Space Scheduling Updates

Campus event spaces being used as socially distanced classrooms (Alumni Hall), are still available for reservation through UniTime during non-scheduled time frames. These spaces are available only in the existing classroom set up, and will not be available for alternate set ups.

For PNW campus community members who are scheduling necessary in person meetings/events, you are encouraged to use the Westville Campus, which will offer the most scheduling availability and safely maximized capacities.

Updated diagrams can be found in UniTime or on the R-drive under the PNW Shared Documents folder (R Departmental Drive > PNW Shared Documents > PNW Room Layouts > Socially Distanced Room Layouts).

Westville Campus
Hammond Campus

Westville Campus

DSAC Great Hall

To maximize the number of guests that can safely be in one space, LSF 144, Great Halls A, B, & C, will be set in standard formats that will not be available for alternate set ups.

Great Halls A & B

• 42 tablet-arm desks are set theater style in each hall in order to maximize the amount of occupants that can safely be in one room, while providing each person their own work space.
• Each of these halls will have a riser and a podium at the front of the room.
• The room divider can be opened between Halls A & B to allow occupancy of up to 84.
• Great Hall A Maximum Capacity: 42
• Great Hall B Maximum Capacity: 42
• Great Hall A & B Combined Maximum Capacity: 84

See R Departmental Drive > PNW Shared Documents > PNW Room Layouts > Socially Distanced Room Layouts ‘2020 Update DSAC 1155_Great Hall A’, ‘2020 Update DSAC 1163_Great Hall B’, and ‘2020 Update DSAC Great Hall A and B_Combined’ (Note that the smaller circle indicates the actual chair, while the larger circle surrounding indicates safe socially distanced space)

Great Hall C

• A hollow-square conference-style set up can accommodate department meetings, and other similar events.
• Great Hall C Maximum Capacity: 18

See R Departmental Drive > PNW Shared Documents > PNW Room Layouts > Socially Distanced Room Layouts ‘2020 Update DSAC 1179_Great Hall C’

LSF 144

• 42 tablet-arm desks are set theater style in order to maximize the amount of occupants that can safely be in one room, while providing each person their own work space.
• Maximum Capacity: 42

See R Departmental Drive > PNW Shared Documents > PNW Room Layouts > Socially Distanced Room Layouts ‘2020 Update LSF 144’ (Note that the smaller circle indicates the actual chair, while the larger circle surrounding indicates safe socially distanced space)

Hammond Campus

Alumni Hall

Alumni Hall will NOT be available on Monday Mornings and all day on Tuesdays. (Availability is subject to change)

• Maximum Capacity: 84
• Divided in Half – Maximum Capacity: 42

See R Departmental Drive > PNW Shared Documents > PNW Room Layouts > Socially Distanced Room Layouts ‘2020 Update SULB 360_Alumni Hall_Entire Room’ and ‘2020 Update SULB 360_Alumni Hall _Half of Room’ (Note that the smaller circle indicates the actual chair, while the larger circle surrounding indicates safe socially distanced space).

Founders Study is unavailable for the remainder of the semester.

Updated Event Space Capacities

BuildingRoom IDSpace Use CategoryRoom SetupMaximum Capacity

DSAC1155 AMeeting Room (Great Hall)Tablet Armchairs (Theater Style)42

DSAC1163 BMeeting Room (Great Hall)Tablet Armchairs (Theater Style)42

DSAC1179 CMeeting Room (Great Hall)Conference Style ( Closed U-Shape)18

DSAC1113Meeting RoomTables & Chairs11

LSF2AssemblyTheater Style27

LSF144Meeting RoomTablet Armchairs (Theater Style)42

LSF170 AMeeting RoomU-Shape7

LSF56Conference Room8

SULB321Conference RoomTables & Chairs18

SULB360Meeting Room (Alumni Hall)Tablet Armchairs (Theater Style)84

SULB301Meeting RoomTables & Chairs10

SULB305Conference RoomStandard Conference Table & Chairs3

SULB307Conference RoomStandard Conference Table & Chairs3

Note: The number of participants able to attend an event is gauged by two factors: the number based on social distancing, flow pathways, and other items, or the governor’s event-count recommendation. If the state number changes to a lower participant recommendation, that is the ultimate number to be followed. (Example: space that can accommodate 60 socially distanced, if the governor decreases the maximum gathering count down to 10, then 10 is the maximum number of attendees allowed in campus spaces).

Additional Event-Planning Resources

PNW Guest Policy
PNW faculty or staff who are considering inviting vendors, collaborators or other guests (those not employed by or attending PNW) to campus need to follow our official guest protocol.

PNW Remote Work Guide
Our tech experts have developed a guide sharing everything you need to work remotely.

This press release was produced by Purdue University Northwest. The views expressed are the author's own.