Receptionist

Overview

Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions of our staff.

The Receptionist is responsible for maintaining a welcoming environment, answering incoming calls, directing calls to appropriate employees, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Are you ready to make a difference?

Responsibilities

• Responsible for the daily open and close of the office. Ensure reception area is neat and clean, conference rooms are in order, and doors are locked each evening.
• Answer all incoming telephone calls and directs the caller to the appropriate individual. Provide callers with information such as company address, directions, fax numbers, and website.
• Greet and direct all visitors to the agency.
• Coordinate agency virtual fax system. Forward all incoming faxes to appropriate parties.
• Maintain conference room schedules for corporate office.
• Receive, sort, and forward all incoming mail. Stamp and prepare all outgoing mail.
• Coordinate the pick-up and delivery of express mail services.
• Distribute checks to employees and clients. Ensure all checks are properly signed out.
• Process the daily deposit for accounts receivable. Ensure rent, transportation fees, donations and funds for individual programs and functions are credited to the correct cost centers.
• Manage the ordering, receiving, stocking, and distribution of office supplies through Staples.
• Handle office supply budgeting and track spending for all cost centers.
• Attend meetings with vendors.
• Assist with clerical duties such as photocopying, faxing, and collating.
• Assist with meeting set-ups, preparation and transcription.
• Update office directory on an ongoing basis.
• Attend and actively participates in supervision.

Qualifications

• High School Diploma or equivalent and one year experience in an administrative and/or customer service environment.
• Excellent verbal and written communication skills. Bilingual candidates strongly encouraged to apply!
• High energy level, superior interpersonal skills and ability to function in a team atmosphere.
• Comprehensive computer knowledge.
• Must hold a valid driver's license and have access to an operational and insured vehicle.
• Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations.

*Please, no agency Recruiters.*

For more information, and to apply please visit: https://careers-advocatesinc.i...