Request for Quotation Construction Space

1. Procurement Narrative Description: OCHN intends to purchase commodities and / or
services identified in Section 3 Scope of Work. The term on the Contract shall be from Award
Date to the Delivery Date unless extended by mutual agreement of the parties. OCHN shall
award an agreement resulting from this solicitation to the responsible Proposer whose offer
conforms to this solicitation deemed to be most advantageous to OCHN, price and other factors
considered. OCHN reserves the right to award the contract to other than the lowest priced
response. The award shall be made to the Proposer representing the best value to the project
and OCHN. OCHN reserves the right to award to more than one Proposer. If an Agreement is
established as a result of this solicitation, Proposer understands that any quantities indicated the
scope of work are an estimate only and OCHN does not guarantee the purchase quantity of any
item listed.
2. Response Requirements: All Proposers shall submit a quote which contains offers for all items
and options included in this solicitation. All information presented in the Proposer’s quote shall
be considered during OCHN’s evaluation. Failure to submit the information required in this
solicitation may result in the Proposer’s quote being deemed non-responsive. Proposers are
also responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as
to reach OCHN’s office designated in this solicitation by the time and date specified in the
solicitation. Any quote, modification, revision, or withdrawal of a quote received at the OCHN
office designated in this solicitation after the exact time specified for receipt of quotes is “late”
and may not be considered at the discretion of the OCHN Manager of Contracts and
Procurement. The Proposer’s quote shall include the following:
a. All solicitation Attachments.
b. A technical description of the items being offered in sufficient detail to evaluate
compliance with the requirements in the solicitation. This may include product
literature or other documents, if necessary.
c. Lead time availability of the commodity / service.
d. Terms of warranty describing what and how the warranties will be serviced.
e. Special pricing instructions: Price and any discount terms or special requirements or
terms (Note: pricing must include guarantee firm fixed prices for items requested.)
f. Acknowledgement of solicitation amendments (if any).
g. Past performance information to included recent and relevant references for the same or
similar items and other references (including points of contact with telephone numbers,
email addresses, and other relevant information).
h. Special Note: The Proposer, by their response to this solicitation and accompanying
signatures, confirms that the terms and conditions associated with this solicitation
document have been agreed to and all of its attachments have been carefully read and
understood and all related questions answered.
The use of hyperlinks within your response is strongly discouraged. OCHN employees are advised
to not open links in a new window or tab; therefore any required information you are submitting
via a link will not be evaluated by the Review Committee and scoring will reflect the information
as not included in your response to the RFQ.
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Request for Quote #509.2023
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3. Notifications and Deliveries: Time is of the essence for this procurement. Proposer shall
deliver the commodities / services no later than the dates set forth in the contract that will be
agreed by both parties as result of this solicitation. The Proposer shall immediately contact the
OCHN Procurement Contact if the specifications, availability, or delivery schedule(s) changes.
4. Evaluation and Award Process: OCHN shall award an agreement resulting from this
solicitation to the responsible Proposer whose offer conforms to this solicitation deemed to be
most advantageous to OCHN, price and other factors considered. OCHN reserves the right to
award the contract to other than the lowest priced response. The award shall be made to the
Proposer representing the best value to the project and OCHN. OCHN reserves the right to
award to more than one Proposer. If an Agreement is established as a result of this solicitation,
Proposer understands that quantities indicated in Attachment D are an estimate only and OCHN
does not guarantee the purchase quantity of any item listed.
OCHN intends to evaluate proposals and award an agreement without discussion with the
Proposers. Therefore, the Proposer’s initial offer should contain the Proposer’s best terms from
a price and technical standpoint. However, OCHN reserves the right to conduct discussions if
determined to be necessary by the OCHN Manager of Contracts and Procurement. It is expected
all Proposers responding to this solicitation will offer government or comparable most favorable
terms. Any and all discounts must be clearly delineated. OCHN participates in the following
purchasing cooperatives: MIDeal, MHEC, U.S. Communities / OMNIA Partners and NASPO.
5. Award Notice: A written notice of award or acceptance of a quote, mailed or otherwise
furnished to the successful Proposer with the time acceptance specified in the solicitation, shall
result in a binding contract.
9. Reservations
OCHN reserves the right to:
a. Discontinue or cancel the solicitation process, in whole or in part, at any time for any or
no reason. The issuance of a solicitation, a Proposer’s preparation and submission of a
proposal, and OCHN’s subsequent receipt and evaluation of such proposal does not
commit OCHN to award funding or to award a Contract to the Proposer or any other
individual or entity, even if all the requirements in the solicitation are met.
b. Consider late proposals.
c. Consider an otherwise disqualified proposal, if no other proposals are received.
d. Disqualify a proposal based on the information provided or if it is determined a Proposer
purposely or willfully submitted false information in response to the solicitation.
e. Reject any and all bids which fail to meet the terms, conditions and specifications of the
solicitation package; or, are determined to be not in OCHN’s best interest; or, for which
funding is not available.
f. Accept other than the lowest bid.
g. Consider Proposers’ prior performance with OCHN in making its award decision.
h. Consider overall economic impact to OCHN when evaluating proposal pricing and in
the final award recommendation.
i. Refuse to award a contract to any Proposer that has any outstanding debt with OCHN.
j. Enter negotiations with one or more Proposers on price, terms, technical requirements,
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Request for Quote #509.2023
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or other deliverables.
k. Evaluate the proposal outside the scope identified in the solicitation.
l. Seek additional proposals beyond Submission Deadline if, in its sole discretion,
proposals received do not meet the guidelines or intent of this solicitation or the needs
of OCHN and/or the population it serves.
m. Award contract to more than one proposer.
10. Insurance is required: Please see the insurance requirements in Attachment G and supported
by Attachment H, OCHN Services Contract. A contract shall not be issued before a Certificate
of Insurance that meets all the requirements is provided. Failure to maintain the insurance
requirements will be considered a breach of contract.
11. Freedom of Information Act: All portions of the Proposer’s proposal and the resulting contract
are subject to disclosure as required under Michigan’s Freedom of Information Act, 1976 Public
Act 442.
12. Iran Economic Sanctions Act: By executing an Agreement with OCHN and without need of
additional signature, Contractor, for itself and for its owners, officers, shareholders, directors,
managers, members and employees (collectively, “Contractor Group”) hereby certifies,
represents, and warrants that neither Contractor, nor any member of Contractor Group is an
"Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan
Public Act No. 517 of 2012 (the "Act"), and that neither Contractor, nor any member of
Contractor Group will become an "Iran Linked Business" at any time during the course of
performing any services under this Agreement. Contractor and Contractor Group further
acknowledge that any person who is found to have submitted a false certification is responsible
for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or
proposed contract for which the false certification was made, whichever is greater, the cost of
OCHN's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any
person who submitted a false certification shall be ineligible to bid on a request for proposal for
three (3) years from the date it is determined that the person has submitted the false certification.
13. USA Patriot Act: Contractor shall comply with the USA Patriot Act (Public Law 107-56, 115
Stat. 272 [2001]) ("USAPA") with respect to the system and services.
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