Are You Wasting Money By Purchasing Microsoft Office?

Microsoft recently announced that its new version of Microsoft Office will be released early next year. There are likely to be different prices depending on which version you purchase. Using the current prices of Microsoft Office 2010 at Staples, you can pay as little as $119.99 or as much as $499.99. The price is influenced by whether you are purchasing a CD, the version being purchased and how many machines for which it is licensed. 

Microsoft Office is the best known and the best office suite software. It also is the most expensive. There are free alternatives to Microsoft Office that are compatible with Microsoft Office applications. The three main ones are Google Drive, Libre Office and Open Office. Each has their own features and you would need to determine which is best for you if you choose to go the free route. 

Google Drive - formerly Google Docs - is web based and requires you to have a Google account. You can use it when you are not online but there are certain constraints that you need to follow.

For one, you need to be using the Google Chrome browser. This should not be an issue because many (myself included) view Google Chrome as the best browser out there for accessing the internet. It is great for sharing files, whether you are doing so with selected people or with everyone. You can choose whether people can only view the file or edit it as well. You can collaborate in real time with others who have editing privileges as they can change the file contents while you are also working on it. 

Libre Office, which first launched in September 2010, is the new kid on the block. When Open Office was purchased by Sun, there was concern that Open Office would take a different path and not be free. This led to Libre Office.

While there are many similarities, you can edit files in a portabled document format (PDF) in Libre Office, but not Open Office or even Microsoft Office. It is not the most user friendly interface to do so, but it can be done. Libre Office and Open Office have components for spreadsheets, presentations, graphics, word procession and database. Google Drive does not currently support a data base application among its components. 

Open Office is, in essence, the predecessor to Libre Office. When Oracle purchased Open Office, there was concern over the direction it would take. In 2011, Oracle donated Open Office to the Apache Software Foundation. There are many similarities between Open Office and Libre Office.

Open Office is easier to download, but you cannot edit PDF files using it. The interfaces for both are similar to Microsoft Office (MS Office). Open Office offers more Templates on its site than Libre Office, but the latter offers more functionality by offering extensions. Per Wikipedia, some notable users of Open Office are Singapore’s Ministry of Defense and Banco do Brasil. 
  
So do you continue to use Microsoft Office or do you switch and, if so, which do you use? From a personal standpoint, I'm a power user who also uses Microsoft Office in my line of work as I now am creating customized Excel spreadsheets.

If you are not a power user of Microsoft Office and do not need to use it for work, using a free version is a viable alternative. The free versions offer approximately 75 to 90 percent of the features offered by MS Office. The features not offered in the free versions tend to be more advanced.

I also find the three programs noted to be user friendly. The more expensive versions of MS Office include Outlook, Publisher, Access and OneNote. Access is a database program. There are good free alternatives to OneNote and Outlook as well.

If you wish to know more about which Office Suite you should use or about saving time and even money from Microsoft Excel spreadsheets, call me at (917) 572-3468 or email me at mike@computerconciergeny.com.