Help Wanted: Project Administrator, Office Manager Positions

Several organizations around the region are hiring this week. Patch takes a look at some of those openings. For more jobs, check our Career Builder listing.

Project Administrator, GCG, Lake Success

• Maintains all project administrative mail
• Handles all project administrative duties, including statistics
• Runs exclusion reports
• Maintains affidavit statistics
• Maintains work paper files
• May have limited client contact in support of project tasks, or as back-up to Project Manager
• Processes claims
• Prepares claims for processing
• Returns claimant emails and phone calls

Cash Office Manager, Tourneau, Huntington

• Maintaining store inventory and inventory reconciliation;
• Processing daily transactions; 
• Filing; 
• Answering phones; 
• Reconciling daily transactions; 
• Shipping/receiving; 
• Adhering to store standards as determined by management;
• Managing a small staff of cashiers; 
• Must be able to work a full time schedule (weekend and evenings).

Corporate Hostess, First Quality, Great Neck

Duties:

• Responsible for taking and delivering food and beverage orders to guests of the company.
• Monitors or schedules reservations and supervises arrangements for lunches, dinners, parties or special events.
• Responsible for the pick-up, delivery, and set up of food and all other necessary items to host luncheons, dinners or parties.
• Greets guests and escorts them to conference rooms or other locations and responds to special requests or complaints.
• In charge of stocking all kitchens and ownership facilities.
• Prepares all food requests.
• Responsible for the cleaning of all dishes and linens.
• Maintains cleanliness and is responsible for the up keep of all kitchens, conference rooms and the Great Neck office as a whole.
• Responsible for flower arrangements.
• Oversees weekly cleaning personnel.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Hours: 8:00 AM to 5:00 PM (must be flexible for early mornings, late nights and occasional weekends).

Recruiting & Human Resources Coordinator, New York Mets, Flushing

General:

• Greet visitors to the department and respond to routine HR inquiries from employees. 
• Phone coverage, schedule maintenance, filing for Executive Director, Human Resources. 
• Maintain HR files, logs and resume binders. 

Recruitment: 
• Monitor the hr@nymets.com database. Conduct candidate phone screens, schedule interviews. 
• Assist with recruitment activities such as, placing advertisements, posting on job boards, and coordinating career fairs. 
• Review the application and give candidates an overview of the company’s benefits. 

Internship Program: 
• Manage the annual summer intern selection process. 
• Screen resumes and conduct telephone or in person interviews for intern applicants. 
• Liaise with schools and department heads to create postings. 
• Participate & represent the organization at internship and career fairs. 
• Maintain contacts with groups such as the Jackie Robinson Foundation and Prep for Prep to recruit diverse intern candidates. 
• Conduct intern orientation and serve as internship contact for the HR department. 
• Coordinate with ownership and director + level employees to schedule and plan the annual internship luncheon. 
• Participate in community events such as round table discussions and panel discussions with local universities/organizations e.g., topics may include sports business, career development etc. 

HRIS/ABRA: 
• Assist with entering Weekly Staff and Player employee data into the (HRIS) Human Resources Information System- hires, terminations, salary updates, promotions, job title, supervisor, department and address changes. 
• Ensure timely and accurate processing of new hire paperwork. Review New Hire Packets and send appropriate tax information to payroll for Weekly and Player Staff. 
• Participate in special projects and perform other duties as assigned. 

Events: 
• Assist in the planning and implementation of employee special events such as Intern Luncheon, Service Awards, Family Day, etc. G