Albany Job Posting: Office Assistant for the City of Albany

Is commuting a headache? Stop the madness and reclaim all of those commuting hours each week for your own pleasure. The City of Albany has a new opening that has just been posted: Office Assistant II. The pay is impressive: $3,154 - $3,835 per month. Here's the official job posting:

Office Assistant II

Final Filing Date: Open Until Filled. The recruitment will remain open until the position is filled. First screen of applications will occur on or after August 15, 2016. Applications received prior to the first review will receive first consideration in the selection process. Applications received after the first screening may not be reviewed if an application is selected for the position.
PAY RANGE
$3,154 - $3,835 per month + Excellent Benefits

THE POSITION

The City of Albany is currently recruiting highly-skilled candidates with a can-do attitude, attention to detail, and a passion for outstanding customer service to fill 2 vacancies for Office Assistant II.

This position is journey-level and requires considerable general and technical knowledge, experience, skills, and abilities to perform essential duties of position.

Candidates interested in this position should possess the following:

• Three years of increasingly responsible, broad and varied administrative and clerical experience.
• A high school diploma or GED equivalent, supplemented by courses in specialty education (computer classes, typing courses, office management, etc.)
• Must possess and maintain a valid California Driver's License

If this sounds like you, we invite you to apply for this exciting position with our City

MINIMUM QUALIFICATIONS
The ideal candidate should possess a passion for high-level customer service to the citizens of Albany, and provide administrative support services for Departmental personnel.

Essential and Important Duties

• Receive telephone calls, faxes, e-mails, and visits from residents and others seeking information, assistance, and service. Respond by providing both general and technical information. Use knowledge and skills to help troubleshoot and solve problems. Prepare building permits, mailing labels, Work Orders, determine resource requirements and levels of urgency, and prioritize services. Edit and proofread contracts and documents. Schedule and dispatch service staff as necessary.
• Operate a personal computer, fax, copier, calculator, other office machines, phone system, and two-way radio. Receive and send e-mail and voice-mail messages. Produce correspondence, memos, flyers, rosters, forms, and records. Maintain electronic and hard copy file systems for the division.
• Provide administrative and clerical support to the division manager and other staff.
• Input and update information in multiple database systems. Produce a wide variety of regular and ad hoc reports and information logs.
• Interact and conduct business with vendors and service providers. Oversee the coding and approval of invoices. Purchase and maintain supplies and equipment.
• Receive checks, record transactions, control petty cash, and prepare bills, claims, and other financial reports.
• Receive, distribute, and send shipments and mail. Coordinate payroll-reporting information for division staff.
• Gather information, conduct research, and coordinate and process claims that have been filed against the City.
• Follow procedures and practices pursuant to City policy to minimize the use of scarce natural resources, minimize toxic materials, promote healthy behaviors and activities, and minimize carbon emissions.

Knowledge, Skills and Abilities

Knowledge of:

• Principles of high-quality customer service. Standard and accepted office practices and procedures. File management and record keeping systems.
• Designated computer software and its applications, including word processing, spreadsheet, database management, and e-mail and calendar programs.
• Communication systems including telephone equipment and two-way radios.
• City government, department, and division organization, functions, services, policies and procedures, and relevant technical and topical information.
• Basic understanding of land use planning and construction terminology and processes.
• Standard and accepted English usage, spelling, grammar, and punctuation.
• Arithmetic and basic accounting calculations and computations.

Skill and Ability to:

• Perform general administrative and clerical work involving independent judgment and requiring speed and accuracy.
• Operate a variety of office machines and equipment including personal computer, fax, copier, calculator, other office machines, phone system, and two-way radio.
• Operate a computer and utilize designated word processing, spreadsheet, database management, e-mail and calendar, and other software programs accurately and effectively.
• Prepare a variety of clear and concise reports, correspondence, and other documents.
• Maintain effective records management and filing systems.
• Understand, organize, and reference a wide variety of information and records.
• Organize and prioritize a variety of tasks in an effective and timely manner.
• Learn and understand City, department, and division structure, organization, functions, services, policies, procedures, and relevant technical and topical information.
• Communicate effectively with the public and others by phone, in writing, and in person, displaying courtesy and tact.
• Read and write English at a sufficient level for successful job performance. Speak and enunciate English accurately and in an understandable manner.
• Perform arithmetic and basic accounting calculations and computations.
• Understand and carry out both oral and written directions in an independent manner.
• Establish and maintain positive working relationships with those contacted in the course of work.

SELECTION PROCESS
Following a thorough appraisal of all application materials, the most highly qualified applicants will be invited to continue in the selection process. The selection process will include an oral board interview, and may include other examination components.

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. This job announcement is meant only as a general descriptive guide and is subject to change. It does not constitute an express or implied contract.

Persons with disabilities who require special assistance or accommodations may call (510) 528-5714 at least five working days before the examination.

Apply for the position online

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