Beaumont City Council Meeting Agenda December 4, 2018

Agenda City of Beaumont City Council Meeting

Closed Session 5:00 PM

Regular Session 6:00 PM

Beaumont Financing Authority

Beaumont Successor Agency (formerly RDA)

Beaumont Utility Authority

Beaumont Parking Authority

Beaumont Public Improvement Authority

Community Facilities District 93-1

550 E 6th Street, Beaumont, Ca

Tuesday, December 4, 2018

CLOSED SESSION

2. Conference with Legal Counsel Regarding Pending Litigation Pursuant to Government Code Section 54956.9(d)(1): One Case: Beaumont vs. Mcfarlin and Anderson.

3. Conference with Legal Counsel -- Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(2)and/or(3)

4. SARDA Conference with Legal Counsel Regarding Existing Litigation, Pursuant to Government Code Section 54956.9(d)(1): AC Equipment, Incorporated et. al v. City of Beaumont et al., Case No. RIC 1714429

5. Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)(1). - Employee Title: City Manager.

6. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6. Agency Representatives: Lloyd White and Julio Martinez. Unrepresented Employee: City Manager

CONSENT CALENDAR

3. Ratification of Warrants dated November 21, 2018: $907,300.00

Item 3

4. Approval of Minutes dated November 20, 2018

CC Minutes 11.20.18

5. Authorize CalRecycle Beverage Container Recycling Program Grant

Item 5

6. Approval of Animal Control Field Services Contract - Morongo Band of Mission Indians

ACTION ITEMS

7. City Council Meeting of January 1, 2019

Recommended Council Action(s):

1. Direct staff to post and agenda for January 2, 2019 or reschedule for a later date.

Item 7

8. Microsoft O365 Licensing Agreement

Recommended Council Action(s):

1. Authorize and execute an agreement to obtain three years of Microsoft O365 licensing from CDW-G for a three-year total cost of $68,907.60. The $22,969.20/year is an ongoing cost for the office applications and can be terminated after the commitment is fulfilled.

Item 8

9. Contract Amendment: Executive Facilities Services, Inc.

Recommended Council Action(s):

1. Approve the First Amendment to Agreement for Services with Independent Contractor drafted by the City Attorney and authorize the Mayor to execute on behalf the City; and

2. Authorize the Finance Director to increase Purchase Order No. 18/190100 in the amount of $5,067.06, allocated to the respective facilities.

Item 9

10. Software Purchase: Zonar

Recommended Council Action(s):

1. Approve the purchase of Zonar software in a not to exceed amount of $12,584.12 for initial installation and $486 per month thereafter; and

2. Authorize the Mayor to execute the Zonar Terms and License Agreement for hardware use, data transmission, and data storage services; and

3. Authorize the Finance Director to issue a Purchase Order for Fiscal Year 2018-2019 in an amount not to exceed $15,014 allocated to Account No. 760-7000-8040.

Item 10

11. Award the Professional Services Agreement to Tetra Tech [RUSS BOGH] for Professional Services for the Seneca Springs Lift Station Improvements Project in the Amount Not to Exceed $43,793 and Authorize City Manager Approval for a Total Contingency Budget in the Amount Not to Exceed $20,000 for a Total Not to Exceed Amount of $63,793

Recommended Council Action(s):

1. Award the Professional Services Agreement to Tetra Tech for Professional Services for the Seneca Springs Lift Station Improvements Project in the Amount Not to Exceed $43,793; and

2. Authorize City Manager Approval for a Total Contingency Budget in the Amount Not to Exceed $20,000 for a Total Not to Exceed Amount of $63,793.

Item 11

12. Potrero Bridge Project Summary and Construction Change Order Update

Recommended Council Action(s):

1. Receive and file.

Item 12

13. Wastewater Treatment Plant Expansion/Renovation and Brine Pipeline Installation Project Status Update;

Authorize the City Manager to Execute Agreements for Archaeological, Biological and Tribal Monitoring in an Amount Not to Exceed $250,000.00 for the Brine Line and the Waste Water Treatment Plant

Recommended Council Action(s):

1. Receive and file the project updates; and

2. Authorize the City Manager to execute agreements for archeological, biological and tribal monitoring in an amount not to exceed $250,000 for the Brine Line and the Waste Water Treatment Plant.

Item 13

Item 13 Attachment A

14. League of California Cities - New Mayor and Council Academy

Recommended Council Action(s):

1. Discuss and determine any attendees for the New Mayor and Council Academy.

Item 14

15. Notice of Current and Upcoming Vacancies and Current Members

Recommended Council Action(s):

1. Receive and file.

16. Reimbursement of Travel Reimbursement for Mayor Pro Tem, Julio Martinez

Recommended Council Action(s):

1. Approve the reimbursement request in the amount of $248.47

Item 16

CITY ATTORNEY REPORT

Item 18

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