BUSINESS APPS: IS KYOCERA'S DMS LINK YOUR DOCUMENT WORKFLOW SOLUTION?

BUSINESS APPS: IS KYOCERA'S DMS LINK YOUR DOCUMENT WORKFLOW SOLUTION? written by John Kinses of Discovery Office Systems

Central to the functioning of any business is the ability to put your hands on the paperwork you need, right now. When you can’t, it’s maddening, embarrassing, and productivity-draining. Do you think it’s just you? That maybe you are suffering from memory loss and therefore you’re the most inefficient executive on the planet...

Actually, it’s one of the biggest problems businesses face. Big businesses as well as medium and small businesses in all industries. Sometimes the loss is permanent and very costly. Usually it’s temporary. It’s a huge relief when you find the AWOL document, but in the meantime you’ve lost two hours of work time and suffered blood-pressure-raising stress. Think of the impact on productivity, customer satisfaction, and the image your company projects to its world. Think of that client sitting in the waiting room. Is he still there?

Business Apps to the Rescue - It’s Right Here!

DMS Link, one of the Kyocera-developed business applications, connects a Kyocera MFP (multi-function printer) that you can find at Discovery Office Systems to your existing document management system. You get the benefit of simple, familiar touch-screen operations, fast entry of business-specific data, and scanning of the hard copy. The electronic file is automatically routed to a designated document repository. From a networked computer, indexed files, purchase orders, invoices, contracts, and more are easily searchable in a central database.

The powerful combination of Kyocera MFP technology and the embedded business app, DMS Link, creates a secure system for digital imaging, distribution, retrieval and long-term archiving. A turnkey solution, DMS Link is one of Kyocera’s proven business applications that delivers tangible gains in workflow and workgroup efficiency.

Many Benefits to Business Apps

Companies love all the benefits that business apps bring to the office, specifically those of DMS Link.

Fast retrieval of files from a central database is probably number one. DMS Link eliminates lost or misfiled documents. It also automates document processing and notifications. No more time-consuming notifying everyone who needs to know about a document’s arrival. No more forgetting to notify one of the key people.

1. Saves Time

DMS Link saves time, that valuable commodity no one seems to have enough of. One way it saves your valuable time is by converting text into searchable and editable content via OCR (Optical Character Recognition.) Another way is by expediting indexing using barcode recognition, which makes desktop retrieval easy.

2. Saves Money

Hard to beat a business app that saves you both time and money, wouldn’t you say? DMS Link reduces the cost of overnight delivery services, long-distance faxing, and hard copy storage. It also maximizes your current Kyocera MFP technology, without any additional IT investment.

3. Simplifies

The DMS Link business application utilizes existing folder structures for easy navigation (via MFP touch screen) to target scan-to locations. It also routes documents to a predetermined document management system or shared server, for simplified document sharing among individuals and workgroups. And anything that makes your hectic life a little more simpler is an excellent thing.

This incredibly useful business app is available on all HyPAS-enabled Kyocera MFPs. It’s just waiting to save you time and money and simplify your working life. Every business has a unique workflow. Could yours flow more smoothly?

Please let us know which business apps you use on a regular basis. And if there is anything we can do to help you improve your business, please call Discovery Office Systems at (800) 862-7001.