PROTECTING THE BOTTOM LINE WITH KYOCERA MANAGED DOCUMENT SERVICES

PROTECTING THE BOTTOM LINE WITH KYOCERA MANAGED DOCUMENT SERVICES written by John Kinses, Presale Engineer/Solutions Specialist, Discovery Office Systems

Protecting the Bottom Line With Kyocera Managed Document Services

One of the most difficult tasks for a business owner is identifying where money is being wasted and how best to streamline their processes to maximize revenue. One aspect of company management that often goes overlooked is document output management and the hidden costs when the printing process isn’t optimized. With Kyocera Managed Document Services (MDS), you can be sure that your output process is as efficient as possible, protecting your bottom line.

Managed Document Services focuses on the entire document output process, including capturing, archiving, workflows, security, and environmental impact. Instead of looking solely on the output, MDS examines the entire supply chain and document generation process, providing you with the information you need to keep your business competitive and optimized.

Reducing the total cost of ownership of your document output devices by up to 30%, Kyocera MDS identifies the best product and solution for your specific needs. Four key benefits MDS can provide to your bottom line include:

1. Reducing Consumables

Paper and toner are the two most common consumables used in the document output process. Instead of resource-intensive paper reports detailing every stage of a project, electronic management of these files can reduce total usage and lower monthly service costs. In addition, Kyocera MDS helps streamline your projects, with proven practices and procedures for moving from creation to review to production faster than traditional methods.

2. Cutting Energy Costs

Too often companies rely on desk-set printers for their common printing needs. In addition to being noisy, expensive to operate, and the source of many IT nightmares, these individual devices are energy vampires, drawing almost as many watts as a full MFP solution that would serve the entire office. By replacing and standardizing the number of output devices in the office, not only will management be simpler, but energy costs will fall dramatically.

3. Lowering Service and Support Response Time

By monitoring each device remotely, trained service technicians can identify faulty or problematic components within a unit before a service call is made, ensuring the correct part is on-hand, and often installed, before a show-stopping issue arises. Imagine a mechanic who would take care of a slipping fan belt before it snapped, all while you were going about your day as normal, uninterrupted. With Kyocera MDS, we are able to detect and respond to issues before they slow or stop your company, increasing productivity and keeping your employees working.

4. Eliminating Eco-Waste

Companies who put an honest effort into going green receive favorable traction in the marketplace. Continue your commitment to reducing waste with the creation of printing policies which can limit what kind of jobs can be printed on what kind of paper, who has access to print large jobs, and even during what hours. Instead of an intern printing a large project four different times, you can require that only their supervisor can schedule those large jobs, making sure everything is correct the first time.

MDS — Your Solution

The solution to the problem of costly print services is a simple one: Kyocera Managed Document Services. By providing a comprehensive bundle of analyses and support to streamline your output management, we can reduce the cost of consumables, your annual energy bill, service downtime, and even the amount of generated waste.

Could you benefit from a complimentary analysis of your document output processes? Contact John Kinses at 707.321.9098 to discuss how Kyocera MDS will benefit your businesses bottom line.