Report and Confirm Appointment of City Councilmembers

Article Source: City of San Bruno CA

City Council Agenda Item Staff Report

Rico E. Medina, Mayor

Laura Davis, Vice Mayor

Marty Medina, Councilmember

Irene O'Connell, Councilmember

Michael Salazar, Councilmember

DATE: January 9, 2018

TO: Honorable Mayor and Members of the City Council

FROM: Connie Jackson, City Manager

SUBJECT: Receive Report and Confirm Appointment of City Councilmembers:

• To City Council Subcommittees
• As Liaisons to the City's Citizen Advisory Commissions, Boards and Committees
• As Representatives and Alternates to San Mateo County and other Regional Agencies

BACKGROUND:

Each calendar year the City Council confirms assignment of each City Councilmember to

serve on City Council subcommittees, as liaisons to Citizen Advisory Commissions, Boards and Committees, and as representatives to San Mateo County and other regional agencies.

Under State law (Brown Act), the City Council may establish subcommittees consisting of less than a quorum of the full City Council to review and discuss City business in two ways. (1) A temporary advisory subcommittee, or "ad hoc" subcommittee may be established to serve a limited or single purpose. A temporary advisory subcommittee may meet more than one time, but it is expected to be dissolved once the specific task is completed. Such a subcommittee is not subject to the Brown Act's requirements for public notice and the opportunity for public participation. (2) A subcommittee which is assigned a continuing subject matter jurisdiction is considered by the Brown Act to be a "standing committee". The Brown Act's requirements for public notice of meetings and the opportunity for public participation apply to standing subcommittees even if the subcommittee is comprised of less than a quorum of the full City Council.

The City Council has previously established subcommittees consisting of two Councilmembers each to support a variety of City Council policy issues and to provide review and recommendations on issues that will be presented to the City Council for action. These ad hoc City Council subcommittees meet on an as-needed, and in most cases, infrequent basis. As discussed below in this report, the City Council has also previously established four standing subcommittees that meet on an as needed basis on recurring topics of City Council business.

City Council liaison assignments were previously established to support coordination between the citizen advisory bodies and the City Council in the establishment and implementation of City Council policy. The schedule of City Council liaison assignments rotates annually, as originally established by the City Council in 2006.

As City Council representatives serve on San Mateo County and regional Agency Boards, City Councilmembers actively participate in the formation of local policy and implementation of projects that have a region/county wide impact.

The San Bruno Municipal Code at section 2.04.120(A) calls for the Mayor to make all appointments to and removals from Boards, Commissions and Committees, subject to the approval of the City Council.

DISCUSSION:

An updated list of the City Councilmember liaison assignments is included as an attachment to this report. The updated list includes assignment of newly elected Vice Mayor Davis to the assignments previously scheduled for former Councilmember Ibarra and assignment of Councilmember Salazar to those assignments previously scheduled for former Mayor Ruane.

The City Council previously established four standing Subcommittees on: Climate Chang e/Sustainability; Utilities; Surface Infrastructure; and Cable. The Utilities, Surface Infrastructure and Cable Subcommittees have continued to have regular business and have met a few times each year. The Climate Change/Sustainability Subcommittee, however, has only met once or twice over the last several years to review the draft Climate Action Plan. The Climate Action Plan will be presented for City Council final consideration and action within the next several months. This standing Subcommittee is proposed to be deleted. The attached list shows Mayor Medina's updated assignments of Councilmembers to the standing subcommittees.

The attached list also shows all of the regional agencies to which the City has an assigned representative. The list has been updated as needed to show assignment of current City Councilmembers to replace former Mayor Ruane and Councilmember Ibarra. It should be noted that some regional agency assignments are not made directly at the City's discretion. For example, Mayor Medina was recently elected by the San Mateo Council of Cities to a two year term to represent northern San Mateo County Cities on the San Mateo County Transportation Authority. In the event that Mayor Medina became unable to continue serving in that capacity, the City of San Bruno would not have the authority to replace him with another City Councilmember, rather the vacancy would be filled by the Council of Cities through its election process. These non-San Bruno appointed positions are listed separately in the attachment.

Staff is recommending that the City Council review and confirm the rotational liaison assignments, City Council Subcommittee assignments and the San Mateo County and regional Agency Board assignments.

In order to assist with the continuing need for periodic involvement of a City Council subcommittee on various topics, staff recommends that the City Council also continue the City's long-standing practice of the Mayor's appointment of two Councilmembers to ad-hoc subcommittees as needed throughout the year.

FISCAL IMPACT:

There is no direct or anticipated fiscal impact of the proposed action to confirm City Councilmember liaison, subcommittee, county and regional assignments.

RECOMMENDATION:

Receive report and confirm appointment of City Councilmembers:

• to City Council Subcommittees
• as liaisons to the City's Citizen Advisory Commissions, Boards and Committees
• as representatives and alternates to San Mateo County and other regional agencies

ALTERNATIVES:

• Do not continue the standing subcommittees or liaison process.
• Make changes to the standing subcommittees or the City Councilmember Liaison assignments.

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FULL Council Agenda Packet WITH Staff Reports can be viewed and downloaded from:

https://sanbruno.ca.gov/gov/elected_officials/city_council_minutes_n_agendas.htm

This document should be available late Friday before the Tuesday Council Meeting

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Robert Riechel

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My Posts: http://patch.com/users/robert-riechel

Photo Credit: San Bruno CA Patch Archives

Source Credit: San Bruno CA City Council

Web Site: https://sanbruno.ca.gov

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