Notice of Destruction of Waltham Student Records

NOTICE OF DESTRUCTION OF STUDENT RECORDS

The Massachusetts Student Record Regulations authorize public school districts to destroy student records within seven (7) years of a student’s graduation, transfer or withdrawal from the school district. In addition, building principals are authorized to periodically review student records and to destroy misleading, outdated, or irrelevant information contained within a student’s temporary record. 603 CMR 23.06

In accordance with applicable state and federal regulations, the Waltham Public Schools do hereby notify you of its intent to destroy student records relating to your child/you within sixty (60) to (90) days of the date of this notice. The records to be destroyed include, but are not limited to, documentation contained within your child’s/your temporary student record. A copy of your child’s/your student transcript will, however, be maintained by the District for at least sixty (60) years following your child’s/your graduation, transfer, or withdrawal from the District.

Massachusetts regulations require that the District provide you with prior written notice of its intent to destroy temporary student records and that you be given an opportunity to obtain copies of all records to be destroyed. If you would like to be provided with copies of the records to be destroyed, please submit a written request to the Special Education Department, Student Support Services Department, or the Health Services Department within the next thirty (30) days for secondary records. Submit a written request for temporary elementary records to the principal of your child’s school within the next thirty (30) days.