How to Figure the Cost of Moving an Office | Commercial Mover NJ | Office Mover NJ

The cost of moving can seem like a burden, but it doesn’t have to be. Like every other aspect of your commercial move, it takes research on your part to learn all the costs associated with relocating your office before moving day comes. From labor costs of the commercial mover to consulting fees as you prepare to shift operations, here is a look at the costs of moving an office.

Pre-Move Planning

Make out a comprehensive budget before considering a move. You should include repairs, new construction, commercial moving company costs, and consulting fees. Designate one trusted employee to be in charge of the entire move, reporting back to you on all progress. This person should be responsible for negotiating contracts with commercial movers, updating contact information for vendors and clients, and making sure employees have enough supplies for the move. You will have to compensate this employee, so build that into your budget as well.

Inventory

Take detailed inventory of everything you have in the office, from furniture to computers to boxes of paper. This way, you can discourage theft of items by employees looking for a free handout. Once in the new office, compare the new inventory with the pre-move one and calculate any losses or damages. Call your service providers to go over contracts and analyze any costs or fees for the new space, whether that involves cleaning, Internet access, phone, gas or cable. For example, your phone company may charge an installation fee to set up your new office with a phone system.

Shutting Down

Just as when you leave an apartment for a new one, you have to come clean with the landlord and pay up for any damages or repairs. The same is true with your old office. Estimate what it will cost you to repair anything from carpeting to furniture. Will you be ending your lease earlier than expected? Your landlord may charge you for that too. If you are selling your building, take into account any fees related to real estate agents, commissions, and advertising.

The Move

Hire a reputable office mover with affordable rates but, more importantly, a solid track record for quality service in your community. Come up with a list of moving expenses, such as the rates for the moving company itself, the cost to install new computer systems, and setting up new furniture. In dealing with your commercial moving company, negotiate a set fee if you can. Consider extra charges for packing equipment, tape and boxes. Obtain insurance quotes to provide extra coverage on loss, damage and theft. An important part of calculating the cost of moving is figuring out any business revenue losses you will face as a result of the actual process of moving.

Marketing

Perhaps the easiest to calculate is the cost for new stationery, company letterhead, promotional items, business cards, menus and signage.

Facing a commercial move is easier when you have all the costs laid out beforehand.