TOMORROW - If YOU Work Or Shop On San Mateo Avenue, YOU Need To Attend This Aug 15th Meeting

Article Source: City of San Bruno CA

The City of San Bruno approved the below detailed project for San Mateo Avenue from ECR to Angus.

The City has held 2 informational meetings that had only 2 attendees.

ANYONE who works or shops on San Mateo Avenue should attend the below advertised August 15 2017 from 6:00 p.m. to 7:00 p.m. at City Hall Room 115.

San Mateo Avenue will be non-usable in portions for extended periods of time.

Attend the below advertised meeting to learn about the project and what temporary changes the City will be instituting.

DATE: July 25, 2017

TO: Honorable Mayor and Members of the City Council

FROM: Jimmy Tan, Public Works Director/City Engineer

SUBJECT: Approve Design and Adopt Resolution Authorizing the City Manager to:

• Execute a Construction Contract with JMB Construction, Inc. for the San Mateo Avenue Water and Sewer Replacement Project in the Amount of $4,613,870, Approve a Construction Contingency of $692,081;
• Execute a Contract for Construction Management and Inspection Services with The Hanna Group in an Amount Not To Exceed $299,325;
• Approve Capital Improvement Budget Amendment and Appropriate $1,357,688 from the Wastewater Capital Fund;
• Appropriate $551,937 from the Water Capital Fund; and
• Approve a Total Budget in the Amount of $5,705,276
• Regulatory deadlines that require completion of sewer capacity projects by July 2018
• Sewer condition assessments that identify pipelines requiring replacement.
• Replacement of aging and under-sized sewer infrastructure to reduce infiltration/inflow and ongoing maintenance needs.
• Replacement of aging and under-sized water infrastructure that will improve fire flow reliability and reduce pipeline leaks.
• Implement and complete sewer capacity projects to meet regulatory completion deadlines.
• Replace oldest infrastructure in the downtown area and surrounding neighborhoods.
• Where appropriate, replace both sewer and water infrastructure concurrently to reduce neighborhood impacts.

BACKGROUND:

Water and Sewer Master Plans were approved by the City Council on March 12, 2013 and February 25, 2014, respectively. The City subsequently completed the 10-year prioritized work plan which coordinates the individual improvement projects identified in the master plans into sequenced, bundled construction packages and developed program priorities that considered the following issues:

Based on these considerations, the Council's priorities were developed to focus on the following:

The San Mateo Avenue Sewer and Water Main Replacement Project was identified as one of the capital improvement projects in this work plan. San Mateo Avenue is the core of City's downtown that consists of businesses, offices, restaurants and some residential units. Revitalization of the downtown corridor has been the City's top priority and the completion of the Transit Corridor Plan provides a path for new development/redevelopment projects. The investment in this infrastructure replacement project will provide new water and sewer pipelines to not only meet existing demands but will also have capacity to support the need of the future developments within the City's Downtown corridor.

This project consists of installing approximately 1,800 feet of new 24-inch sewer pipeline and 2,200 feet of new 8-inch water pipeline along San Mateo Avenue between El Camino Real and Angus Avenue. The replacement of the sewer main pipeline was identified as one of the capacity projects which need to be completed by July 2018. The existing water pipelines are being concurrently replaced due to age of the infrastructure and to prevent any future disruption.

In addition to the water and sewer infrastructure replacement work, two rapid rectangular flashing beacons will be installed at mid-block crossings to enhance pedestrian safety. The costs to install these beacons will be funded by the San Bruno Community Foundation as part of their efforts to improve safety in the community. The entire roadway within the project limits will also be repaved after the construction of the facilities.

DISCUSSION:

Contractor Selection

The project was advertised in the San Mateo County Times newspaper on May 23, 2017 and May 30, 2017. Notice to bidders was sent to seventy-two (72) contractors listed in the City's contractor directory, posted on the City's website and provided to six (6) construction distribution centers. A total of three (3) bids were received and opened on June 22, 2017 as follows:

No.

Contractor

Bid Amount

1.

JMB Construction, Inc.

$4,613,870

2.

Cratus, Inc.

$4,619,995

KJ Woods Construction, Inc.

$4,748,000

Engineer's Estimate

$4,400,000

The lowest bid was received from JMB Construction in the amount of $4,613,870, which was approximately $213,870 higher or within 4.9 percent of the engineer's estimate. The project received competitive bids as all bidders were within approximately 5 percent of the other bidders.

Staff recommends awarding the project to low bidder, JMB Construction, Inc., which has an office located in South San Francisco, California. Staff has reviewed the bid materials and determined that the submitted bid is complete and accurate, JMB Construction, Inc. has satisfactorily completed numerous projects involving sewer and water main replacements

for public agencies for the cities of San Francisco, San Jose, South San Francisco, Burlingame and Santa Clara. JMB Construction, Inc. has also worked on many projects in San Bruno including the Crestmoor Neighborhood Reconstruction Phase Ill, College Pump Station No. 4 and Jenevein Avenue Sewer Main Replacement. Based on their experience and performance with other agencies and San Bruno, staff determined that JMB Construction, Inc. meets the qualifications to perform the work for the San Mateo Avenue Water and Sewer Replacement Project as specified in the contract documents.

Construction Manaqement and Inspection Firm Selection

Construction management and inspection services by a consulting firm will be required to provide dedicated inspection and oversight to ensure effective and timely delivery of the project and to ensure the impacts to the businesses and surrounding neighborhood is minimized. The City received a total of five (5) proposals from Anchor CM, Swinerton Management and Consulting, 41Leaf, Inc., Tanner Pacific and The Hanna Group to provide construction management and inspection services during construction. Based on the review of the proposals for team qualifications, completeness, and relevant experience, staff is recommending The Hanna Group to provide construction management and inspections services for the project in an amount not to exceed $299,325.

Although the City is not required to consider cost as a criteria in the selection process, the cost of the services were reviewed. The cost proposals were comparable ranging from $300,000 to $315,000. The Hanna Group has completed construction management and inspection of projects for cities such as San Mateo, Town of Hillsborough and Burlingame and is considered to have the experience and qualifications to perform the work for this project. Specifically for the work in the City of Burlingame, the firm provided full

construction management and inspection services on the Burlingame Avenue Utility and Streetscape Project which required coordination with businesses, residents and utilities agencies.

The references provided by the firm were contacted and all provided positive and favorable feedback. They stated that the firm is highly knowledgeable, has good customer service, is responsive and works well together.

Community Outreach

City staff performed extensive public outreach for the project. Notification letters were sent to approximately 500 residents and property owners in December 2016. Staff also hand delivered the letters to each and every address along San Mateo Avenue between El Gamma and Huntington. A community meeting was held on December 15, 2016, which was only attended by two individuals. A project update was presented to the City Council on January 10, 2017 and staff discussed options on how to alleviate disruptions and inconveniences to businesses during construction. Staff redistributed project notification letters for another community meeting which was held on February 16, 2017.

Unfortunately, no one showed up to the meeting. Another community meeting with the businesses and residents surrounding the project site will be conducted on August 15, 2017.

Staff will work with the contractor to try to minimize impacts and disruption as much as possible. Since there is only a single lane in each direction and due to the narrow width of San Mateo Avenue, temporary roadway closure will be required daily in order to construct both utilities. The road is anticipated to be closed a segment at a time to allow for traffic to continue to circulate. Closure to segments of San Mateo Avenue roadway will likely be from Angus Avenue to Sylvan Avenue, Sylvan Avenue to Jenevein Avenue and Jenevein Avenue to El Camino Real. Parking will also be restricted within each segment where construction work will take place. Detour signs to re-route pedestrian sidewalk access will be posted. Some construction noise and dust is expected during work hours.

Water and sewer services will not be disrupted during construction until the contractor performs the tie-in connection to existing water main and water service. Businesses will be notified 48 hours in advance of any disruption to water and sewer services. Construction work hours will be limited to 8:00 am to 5:00 pm; At the end of each day, the roadway will be reopened and on-street parking will be unrestricted.

Should the project be awarded, staff anticipates starting construction in September 2017 and taking approximately five (5) months to complete.

FISCAL IMPACT:

The 2017-22 Capital Improvement Program budget includes appropriations of $1,875,966 for the Water Main Improvement and Replacement Program (San Mateo Avenue), $1,850,685 for the Sewer Main Improvements and Replacement Program (San Mateo Avenue) and $69,000 for the Pedestrian Safety and Traffic-Calming Program (Pedestrian Warning System). The Pedestrian Warning System is utilizing a portion of the funds provided by the San Bruno Community Foundation ($166,800) for enhancing pedestrian safety at designated locations in the city.

An additional appropriation of $1,357,688 from the Wastewater Capital Fund for the Sewer Main Improvement and Replacement Program (San Mateo Avenue) and $551,937 from the Water Capital Fund for the Water Main Improvement Replacement Program (San Mateo Avenue) is needed for this project. Unrestricted fund balances are projected as of June 30, 2017 to be available in both the Water and Wastewater Funds for these

additional appropriations. In addition, on July 11, 2017, the City Council approved accepting completion of the Jenevein Avenue Sewer Replacement Project, with budget savings of $596,200 returned to fund balance in the Wastewater Fund, The Pedestrian Safety and Traffic-Calming Program (Pedestrian Warning System) has an available balance of $166,761; therefore, no additional appropriation is needed.

The total project costs are as follows:

Construction Contract $ 4,613,870

Construction Contingency (15%) 692,081

Construction Management and Inspection Services 299,325

Staff Project Management for construction 100,000

Total Project Cost $ 5,705,276

ALTERNATIVES:

• Reject all bids and rebid the project. Rebidding the project will cost approximately $1,500 and is unlikely to result in a lower project cost based on the bids received and the narrow bid spread.
• Reject all bids and repackage into smaller projects in sections and rebid. This will most likely not result in lower costs due to extra mobilization costs.

RECOMMENDATION:

Approve design and adopt resolution authorizing the City Manager to execute a construction contract with JMB Construction, Inc. for the San Mateo Avenue Water and Sewer Replacement Project in the amount of $4,613,870, approve a construction contingency of $692,081, execute a contract for construction management and inspection services with The Hanna Group in an amount not to exceed $299,325, approve capital improvement budget amendment and appropriate $1,357,688 from the Wastewater Capital Fund, appropriate $551,937 from the Water Capital Fund, and approve a total budget in the amount of $5,705,276.

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Robert Riechel

E=Mail: SanBrunoPatch.Robert@Yahoo.com

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Photo Credit: San Bruno CA Patch Archives

Source Credit: City of San Bruno CA

Web Site: https://sanbruno.ca.gov/

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